Accounts Payable

Our commitment is to provide you with prompt and efficient service. We provide the following information to our customers, to ensure no payment delays.

Make sure you have obtained an official purchase order and quote the number of the purchase order on your invoice.

If you have not been given a purchase order ask for one or ensure that you have the name of the Council Officer, requesting your goods or services, clearly marked on the invoice.

Ensure your invoice is GST compliant. It must have:-

The words 'Tax Invoice' clearly marked
ABN (Australian Business Number)
The invoice must be dated
The GST component of the invoice is clearly shown OR the wording 'GST inclusive' is next to the total amount of the invoice

PLEASE NOTE: All payments from Latrobe City Council are made by EFT. There are many benefits with EFT, such as immediate cleared funds (cheques require 3 – 4 days clearance time), no mail delays as well as no trip to, or waiting in bank queues to cash your cheque.

Payment by EFT today has become standard business practice. Financial institutions no longer welcome paper transactions and this is reflected in the ever increasing charges for processing cheques.

If you have not already done so, or if any of your details have changed since the last time you advised us, e.g.your bank account, it would be appreciated if you would complete and return the attached EFT Authority Form, to our Accounts Payable Team, as soon as possible to avoid any delay in remitting payments to you.

Forms

EFT Authority Form (PDF, 30KB)

Supplier and Contractor Deadlines for Payment

Upcoming cut off dates:-

JULY 2009 - JUNE 2010

Supplier deadline date	Council officer deadline date for invoices to be paid	Payment generated and release dates
11-Jun-09	18-Jun-09	25-Jun-09
17-July-09	24-Jul-09	31-Jul-09
17-Aug-09	24-Aug-09	31-Aug-09
16-Sep-09	23-Sep-09	30-Sep-09
16-Oct-09	23-0ct-09	30-Oct-09
16-Nov-09	23-Nov-09	30-Nov-09
7-Dec-09	14-Dec-09	21-Dec-09
	CHRISTMAS
15-Jan-10	22-Jan-10	29-Jan-10
12-Feb-10	19-Feb-10	26-Feb-10
17-Mar-10	24-Mar-10	31-Mar-10
16-Apr-10	23-Apr-10	30-Apr-10
17-May-10	24-May-10	31-May-10
10-Jun-10	17-Jun-10	24-Jun-10
15-Jun-10	22-Jun-10	29.Jun-10
*7 days prior to Latrobe City Council Officer's deadline*	*7 days prior to payment release date*	*Last business day of the month*

All invoices are required to reach Latrobe City Council by the Supplier's Deadline Date so that invoices can be distributed to Council's responsible officers for authorisation, to ensure that payment can be processed by the next payment generation and release date.
Final Payment release date for 2008/09: 25th June 2009
Supplier's Deadline date for Cheques 2009/10: 10th June 2010. Cheques will be released on 24th June 2010.